Set realistic capacity caps per person. If someone reports more hours than they can handle, enter their true max here. Leave blank to use their reported hours. Edits save straight to HubSpot for the whole leadership team — your screen updates immediately, everyone else sees them after the nightly refresh.

Peak average is their best single month, shown as an average hrs/wk (that month’s total ÷ 4.33). It is not their best week — a month with a quiet stretch averages lower than the good weeks inside it. Looks back over the last two completed months; the month in progress is excluded so a half-finished month cannot drag it down. It’s evidence, not a setting — nothing on this page calculates from it.

Most people don’t need a cap. Leave it blank and their reported hours are used. Caps are for the pattern you already know — someone who consistently reports far more than they take on. Set one after that conversation has happened, not because the column looks low: someone new, or someone who simply hasn’t been tested at their number yet, keeps it.

It reads both ways. A peak well under what someone reports is the evidence for a cap conversation. A peak at or above it means they’ve already proven the number — which is a fair place to ask for more.

A low month usually means no work was available, so an average would measure our demand rather than their capacity. Reported hours are never adjusted; the gap between what someone claims and what they’ve proven is worth seeing on its own.

Status: tick the box to mark someone inactive — no longer on the team. It records today’s date. They stay counted for the rest of this month so their final month’s hours stay accurate, then drop out of the roster and every capacity number from next month on. They remain in Month History with their last reported hours. Untick to bring them back — and use Notes to say why (“back in October”, “has left the organization”).

Month-over-month hours logged per person. Each column is a calendar month from Everhour, captured by the nightly refresh. Sorted by most recent month, highest first.